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MS Office Short cut Keys

 

Microsoft Excel shortcut keys

Updated: 03/06/2020 by Computer Hope

Below is a listing of most of the major shortcut keys and key combinations usable in Microsoft Excel. See the computer shortcuts page if you are looking for shortcut keys used in other programs.

Tip

To search for a specific item, modifier, or function, press Ctrl+F on your keyboard, type in keywords, and then click the up and down arrows.

Note

Some of the Microsoft Excel shortcut keys below may not work in Excel 365.

Shortcut	Description
Tab	Move to the next cell, to the right of the currently selected cell.
Ctrl+A	Select all contents of a worksheet.
Ctrl+B	Bold all cells in the highlighted section.
Ctrl+C	Copy all cells in the highlighted section.
Ctrl+D	Fill down. Fills the cell beneath the contents of the selected cell. To fill more than one cell, select the source cell and press Ctrl+Shift+Down to select multiple cells. Then press Ctrl+D to fill them with the contents of the original cell.
Ctrl+F	Search the current sheet.
Ctrl+G	Go to a certain area.
Ctrl+H	Find and replace.
Ctrl+I	Puts italics on all cells in the highlighted section.
Ctrl+K	Inserts a hyperlink.
Ctrl+L	Opens the Create Table dialog box.
Ctrl+N	Creates a new workbook.
Ctrl+O	Opens a workbook.
Ctrl+P	Print the current sheet.
Ctrl+R	Fill right. Fills the cell to the right with the contents of the selected cell. To fill more than one cell, select the source cell and press Ctrl+Shift+Right to select multiple cells. Then press Ctrl+R to fill them with the contents of the original cell.
Ctrl+S	Saves the open worksheet.
Ctrl+T	Open the Create Table dialog box.
Ctrl+U	Underlines all cells in the highlighted section.
Ctrl+V	Pastes everything copied onto the clipboard.
Ctrl+W	Closes the current workbook.
Ctrl+X	Cuts all cells in the highlighted section.
Ctrl+Y	Repeats the last entry (redo).
Ctrl+Z	Undo the last action.
Ctrl+1	Changes the format of the selected cells.
Ctrl+2	Bolds all cells in the highlighted section.
Ctrl+3	Puts italics all cells in the highlighted section.
Ctrl+4	Underlines all cells in the highlighted section.
Ctrl+5	Puts a strikethrough all cells in the highlighted section.
Ctrl+6	Shows or hides objects.
Ctrl+7	Shows or hides the toolbar.
Ctrl+8	Toggles the outline symbols.
Ctrl+9	Hides rows.
Ctrl+0	Hides columns.
Ctrl+Shift+:	Enters the current time.
Ctrl+;	Enters the current date.
Ctrl+`	Changes between displaying cell values or formulas in the worksheet.
Ctrl+'	Copies a formula from the cell above.
Ctrl+Shift+"	Copies value from the cell above.
Ctrl+-	Deletes the selected column or row.
Ctrl+Shift+=	Inserts a new column or row.
Ctrl+Shift+~	Switches between showing Excel formulas or their values in cells.
Ctrl+Shift+@	Applies time formatting.
Ctrl+Shift+!	Applies comma formatting.
Ctrl+Shift+$	Applies currency formatting.
Ctrl+Shift+#	Applies date formatting.
Ctrl+Shift+%	Applies percentage formatting.
Ctrl+Shift+^	Applies exponential formatting.
Ctrl+Shift+*	Selects the current region around the active cell.
Ctrl+Shift+&	Places border around selected cells.
Ctrl+Shift+_	Removes a border.
Ctrl++	Insert.
Ctrl+-	Delete.
Ctrl+Shift+(	Unhide rows.
Ctrl+Shift+)	Unhide columns.
Ctrl+/	Selects the array containing the active cell.
Ctrl+\	Selects the cells that have a static value or don’t match the formula in the active cell.
Ctrl+[	Selects all cells referenced by formulas in the highlighted section.
Ctrl+]	Selects cells that contain formulas that reference the active cell.
Ctrl+Shift+{	Selects all cells directly or indirectly referenced by formulas in the highlighted section.
Ctrl+Shift+}	Selects cells that contain formulas that directly or indirectly reference the active cell.
Ctrl+Shift+| (pipe)	Selects the cells within a column that don’t match the formula or static value in the active cell.
Ctrl+Enter	Fills the selected cells with the current entry.
Ctrl+Spacebar	Selects the entire column.
Ctrl+Shift+Spacebar	Selects the entire worksheet.
Ctrl+Home	Move to cell A1.
Ctrl+End	Move to the last cell with text on the worksheet.
Ctrl+Tab	Move between Two or more open Excel files.
Ctrl+Shift+Tab	Activates the previous workbook.
Ctrl+Shift+A	Inserts argument names into a formula.
Ctrl+Shift+F	Opens the drop-down menu for fonts.
Ctrl+Shift+O	Selects all of the cells that contain comments.
Ctrl+Shift+P	Opens the drop-down menu for the point size.
Shift+Insert	Pastes what is stored on the clipboard.
Shift+Page Up	In a single column, highlights all cells above that are selected.
Shift+Page Down	In a single column, highlights all cells above that are selected.
Shift+Home	Highlights all text to the left of the cursor.
Shift+End	Highlights all text to the right of the cursor.
Shift+Up Arrow	Extends the highlighted area up to one cell.
Shift+Down Arrow	Extends the highlighted area down one cell.
Shift+Left Arrow	Extends the highlighted area left one character.
Shift +Right Arrow	Extends the highlighted area right one character.
Alt+Tab	Cycles through applications.
Alt+Spacebar	Opens the system menu.
Alt+Backspace	Undo.
Alt+Enter	While typing text in a cell, pressing Alt+Enter moves to the next line, allowing for multiple lines of text in one cell.
Alt+=	Creates a formula to sum all of the above cells.
Alt+'	Allows formatting on a dialog box.
F1	Opens the help menu.
F2	Edits the selected cell.
F3	After a name is created, F3 will paste names.
F4	Repeats the last action. For example, if you changed the color of the text in another cell, pressing F4 changes the text in the cell to the same color.
F5	Goes to a specific cell. For example, C6.
F6	Move to the next pane.
F7	Spell check selected text or document.
F8	Enters Extend Mode.
F9	Recalculates every workbook.
F10	Activates the menu bar.
F11	Creates a chart from selected data.
F12	Save As option.
Shift+F1	Opens the "What's This?" window.
Shift+F2	Allows the user to edit a cell comment.
Shift+F3	Opens the Excel formula window.
Shift+F5	Brings up a search box.
Shift+F6	Move to the previous page.
Shift+F8	Add to selection.
Shift+F9	Performs calculate function on the active sheet.
Ctrl+F3	Open Excel Name Manager.
Ctrl+F4	Closes the current window.
Ctrl+F5	Restores window size.
Ctrl+F6	Next workbook.
Ctrl+Shift+F6	Previous workbook.
Ctrl+F7	Moves the window.
Ctrl+F8	Resizes the window.
Ctrl+F9	Minimize the current window.
Ctrl+F10	Maximize the currently selected window.
Ctrl+F11	Inserts a macro sheet.
Ctrl+F12	Opens a file.
Ctrl+Shift+F3	Creates names by using those of either row or column labels.
Ctrl+Shift+F6	Moves to the previous worksheet window.
Ctrl+Shift+F12	Prints the current worksheet.
Alt+F1	Inserts a chart.
Alt+F2	Save As option.
Alt+F4	Exits Excel.
Alt+F8	Opens the macro dialog box.
Alt+F11	Opens the Visual Basic editor.
Alt+Shift+F1	Creates a new worksheet.
Alt+Shift+F2	Saves the current worksheet.

Ms Office Short Cut Keys

 

Microsoft Word shortcut keys

Updated: 06/02/2020 by Computer Hope

Below is a listing of the more commonly used shortcut keys in Microsoft Word. See the computer shortcuts page if you are looking for a list of shortcut keys used in other programs. Please be aware that some of these shortcuts may not work in all versions of Microsoft Word.

Note

If the device you are using does not have function keys (F1-F12) on its keyboard, like a Chromebook, certain shortcuts will be unavailable to you.

Note

Some of the Microsoft Word shortcut keys below may not work in Word 365.

Shortcut	Description
Ctrl+0	Toggles 6pts of spacing above the paragraph.
Ctrl+A	Select all contents of the page.
Ctrl+B	Bold highlighted selection.
Ctrl+C	Copy selected text.
Ctrl+D	Open the font preferences window.
Ctrl+E	Aligns the line or selected text to the center of the screen.
Ctrl+F	Open find box.
Ctrl+I	Italic highlighted selection.
Ctrl+J	Aligns the selected text or line to justify the screen.
Ctrl+K	Insert a hyperlink.
Ctrl+L	Aligns the line or selected text to the left of the screen.
Ctrl+M	Indent the paragraph.
Ctrl+N	Opens a new, blank document window.
Ctrl+O	Opens the dialog box or page for selecting a file to open.
Ctrl+P	Open the print window.
Ctrl+R	Aligns the line or selected text to the right of the screen.
Ctrl+S	Save the open document. Like Shift+F12.
Alt+F, A	Save the document under a different file name.
Alt+X	Show the Unicode code of a highlighted character.
Ctrl+T	Create a hanging indent.
Ctrl+U	Underline the selected text.
Ctrl+V	Paste.
Ctrl+W	Close the currently open document.
Ctrl+X	Cut selected text.
Ctrl+Y	Redo the last action performed.
Ctrl+Z	Undo the last action.
Ctrl+Shift+L	Quickly create a bullet point.
Ctrl+Shift+F	Change the font.
Ctrl+Shift+>	Increase selected font +1pts up to 12pt and then increase font +2pts.
Ctrl+]	Increase selected font +1pts.
Ctrl+Shift+<	Decrease selected font -1pts if 12pt or lower; if above 12, decreases font by +2pt.
Ctrl+[	Decrease selected font -1pts.
Ctrl+/+c	Insert a cent sign (¢).
Ctrl+'+<char>	Insert a character with an accent (acute) mark, where <char> is the character you want. For example, if you wanted an accented é you would use Ctrl+'+e as your shortcut key. To reverse the accent mark, use the opposite accent mark, often found on the tilde key.
Ctrl+Shift+*	View or hide nonprinting characters.
Ctrl+<left arrow>	Moves one word to the left.
Ctrl+<right arrow>	Moves one word to the right.
Ctrl+<up arrow>	Moves to the beginning of the line or paragraph.
Ctrl+<down arrow>	Moves to the end of the paragraph.
Ctrl+Del	Deletes word to the right of the cursor.
Ctrl+Backspace	Deletes word to the left of the cursor.
Ctrl+End	Moves the cursor to the end of the document.
Ctrl+Home	Moves the cursor to the beginning of the document.
Ctrl+Spacebar	Reset highlighted text to the default font.
Ctrl+1	Single-space lines.
Ctrl+2	Double-space lines.
Ctrl+5	1.5-line spacing.
Ctrl+Alt+1	Changes text to heading 1.
Ctrl+Alt+2	Changes text to heading 2.
Ctrl+Alt+3	Changes text to heading 3.
Alt+Ctrl+F2	Open a new document.
Ctrl+F1	Open the Task Pane.
Ctrl+F2	Display the print preview.
Ctrl+Shift+>	Increases the selected text size by one font size.
Ctrl+Shift+<	Decreases the selected text size by one font size.
Ctrl+Shift+F6	Switches to another open Microsoft Word document.
Ctrl+Shift+F12	Prints the document.
F1	Open help.
F4	Repeat the last action performed (Word 2000+).
F5	Open the Find, Replace, and Go To window in Microsoft Word.
F7	Spellcheck and grammar check selected text or document.
F12	Save As.
Shift+F3	Change the text in Microsoft Word from uppercase to lowercase or a capital letter at the beginning of every word.
Shift+F7	Runs a Thesaurus check on the selected word.
Shift+F12	Save the open document. Like Ctrl+S.
Shift+Enter	Create a soft break instead of a new paragraph.
Shift+Insert	Paste.
Shift+Alt+D	Insert the current date.
Shift+Alt+T	Insert the current time.

You can also utilize the mouse to perform some common actions. The following section contains examples of mouse shortcuts.

Mouse shortcuts	Description
Click, hold, and drag	Selects text from where you click and hold to the point you drag and let go.
Double-click	If double-clicking a word selects the complete word.
Double-click	Double-clicking on the left, center, or right of a blank line makes the alignment of the text left, center, or right-aligned.
Double-click	Double-clicking anywhere after text on a line sets a tab stop.
Triple-click	Selects the line or paragraph of the text where the mouse is triple-clicked.
Ctrl+Mouse wheel	Zooms in and out of the document.